External Vacancy: Procurement/Finance Intern

Reference No: PI0625

An exciting position has become available at our Head Office in Cape Town. Suitably qualified applicants who possess the requirements listed below are encouraged to apply. SAMWUMED is committed to transformation in Southern Africa.

Job Purpose:

The Procurement Intern will support the Procurement and Supply Chain function by assisting with operational and financial tasks across the procurement lifecycle. This includes supplier sourcing, documentation control, financial record keeping, bid evaluations, and reporting. The intern will gain valuable experience in both procurement and financial governance processes within a regulated medical scheme environment.

Key Responsibilities:

1. Sourcing and Procurement Administration

• Assist in initiating procurement requests and obtaining quotations in accordance with scheme policies.
• Assist with Requests for Quotations (RFQs) and Requests for Proposals (RFPs)
• Compare, analyse, and summarise quotations for review by the Procurement Officer.
• Coordinate bid evaluation processes by compiling evaluation packs, applying pre-approved scoring criteria, and capturing outcomes for reporting.
• Ensure transparency and compliance in the procurement process.

2. Supplier Management

• Assist in the onboarding and vetting of suppliers, ensuring submission of required compliance documentation (e.g., B-BBEE, tax clearance, bank confirmation).
• Update and maintain the supplier database, ensuring accuracy and completeness.
• Support monitoring of supplier performance and adherence to contractual terms.

3. Order and Contract Processing

• Prepare and submit purchase requisitions and draft purchase orders for approval.
• Track outstanding purchase orders, deliveries, and confirmations.
• Maintain and update the contract register, ensuring all contract-related documentation is up to date and correctly filed.
• Support the review and monitoring of payment terms and contract milestones.

4. Records Management and Compliance

• Maintain accurate procurement documentation and ensure proper filing (both electronic and hard copy).
• Prepare supporting documents for audits and regulatory reviews.
• Assist in ensuring procurement practices comply with internal policies

5. Financial Administration and Reporting

• Capture procurement transactions for reconciliation against approved budgets.
• Assist with tracking spend against departmental procurement plans and identify variances.
• Support monthly reconciliation of purchase orders, supplier invoices, and payment batches.
• Assist with preparation of accruals and procurement-related inputs for monthly management reports.
• Maintain petty cash procurement records where applicable and ensure submission of valid supporting documents.
• Monitor pricing trends and cost variances across key procurement categories and flag anomalies for review.

6. Stakeholder Engagement

• Liaise with internal departments to clarify procurement needs, ensure correct cost centre allocations, and track requisition approvals.
• Respond to supplier and stakeholder queries, including payment status, under supervision of the Procurement Officer.
• Attend cross-functional planning meetings where financial or procurement input is required.

7. General Administrative Support

• Assist with the scheduling and preparation of procurement committee documentation.
• Provide logistical support during supplier briefings, tender openings, or bid evaluations.
• Perform ad-hoc tasks as assigned by the Procurement Officer and/or Finance Department.

Minimum Requirements:

Education/Qualifications / Experience:

• Relevant Qualification – BCom/BTech in Procurement and/or Finance (or similar)
• Understanding of procurement and financial principles.
• Exposure to or understanding of procurement within the healthcare or regulatory environment would be advantageous.
• Membership with a relevant professional body (e.g., CIPS, CILT, SAICA) is advantageous.

Computer Literacy:

• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience or knowledge of financial systems and procurement modules (e.g., SAP, Sage, Oracle)

Key Competencies:

• Accuracy and attention to detail
• Strong organisational and time management skills
• Effective verbal and written communication
• Integrity and confidentiality
• Proactive follow-through on tasks and matters arising
• Willingness to learn and adapt in a regulated environment
• Professional interpersonal conduct

Additional Information:
• Interns may be required to work extended hours (project dependent)
• This job specification should not be construed to imply that these requirements are the

  exclusive criteria/duties of the position. Preference will be given the Employment Equity

  candidates.

Persons interested in applying for the above position are requested to forward a comprehensive CV to recruitment@samwumed.org. Persons with disabilities are encouraged to apply.

The Closing date for applications is Friday, 18 July 2025

The Scheme reserves the right not to make an appointment. Should you not hear from us within two weeks of the closing date, please regard your application as unsuccessful.

Disclaimer: 

Your personal data submitted will be dealt with on a strictly confidential and discreet basis and processed in relation to this job application and will be stored and processed securely in accordance with our data information policy and procedures. By submitting an application, you agree to your data being used, stored and processed for the purpose of recruitment.